Google Docs – Templates

Google Docs can be an excellent way to store documents and share them with someone else. As a virtual assistant, I can save a document there and give my client access to view and edit. While we can certainly email documents back and forth, I think this is an excellent way to reduce clutter in my inbox, and to make sure we are both working with the most recent version of the document.

Google Docs also provides templates that are available for anyone to download and use. Most of them have been created by Google, but they recently added a new feature – you can submit your own template for other people to use.

What a great resources this can be. More templates will be available for use, and if you don’t see a template you need, you can create one and submit it to the gallery. Chances are good that if you need it, someone else will as well.

The submission process is simple. Save the document in your Google docs, then go to the link at the top of the page on the right hand side where it says New! Submit a Template. Follow the steps listed, and your document will be added to the Template Gallery. Please be sure and take a minute to read over the terms and policies (listed on the right side of the submission page). Understand that you are giving people permission to use the document that you created. Also understand that if you change your template in your docs, it changes it in the template gallery, so watch out for any personal information you might add. So if you want to use a template, save it under another name and make the edits you want. Anyone who wants to use it has to download it, so your original won’t be affected.

So far I’ve submitted one template, for a Fax Cover Sheet (and no one has rated it yet. If you use it and find it helpful, please rate it. If you don’t like it, please email me and let me know what you don’t like so I can made adjustments). I’m busy working on some more, but I’m wondering – what templates would you be interesting in having available to you? What template(s) have you looked for and not been able to find? Let me know and I’ll try to create something and make it available to you and anyone else who could use it.

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